Registration and fees
When does registration open and what will it cost?
Registration for the 2019 conference will open March 27. Conference rates for a regular attendee are $595-$729.
Is there a group discount?
Yes, a discount will be available for groups of three or more. We also offer a group rate for the virtual conference option. Check back in March when the registration page is available with more information about both of these options.
What’s included in the conference fee? Conference registration includes access to the following:
- Keynote and featured speakers
- More than 120 sessions from Tuesday through Thursday
- Conference orientation session on Tuesday; this is free, but you must pre-register
- The Exhibit Hall (open Tuesday and Wednesday) with a networking reception, Learning Stage presentations, and dessert reception
- Guidebook, the conference app
- Digital publication with proceedings, papers, and session summaries
- Presenter handouts
- Light continental breakfast Tuesday through Thursday
- Lunch on Wednesday and Thursday
NOTE: The fee does not include lodging or parking. There are separate fees for certain pre-conference events, including workshops, the Tuesday networking luncheon, and conference blended certificate
When and how will I receive a receipt for my registration?
The Registration Office will send you a confirmation email and receipt once you have registered and paid.
When will I receive my other registration materials?
We will email you a link to Guidebook one week before the conference begins; this is a conference-specific app for your smartphone to help you plan your experience and schedule.
When you arrive at the Monona Terrace Convention Center, stop by the registration desk on Level 4 to pick up your name badge, program/schedule, and other conference materials.
Can I register for just one day of the conference?
At this time, we are unable to offer single-day registrations for Wednesday or Thursday. If you are only able to attend the pre-conference workshops on Tuesday, you may register for these and pay the workshop fees.
What if I need to cancel my registration?
If you need to cancel, contact the Registration Office at 608-262-0810. When you call, be sure to obtain a cancellation number. Depending on the date of cancellation, you may receive a refund. See the registration page for more information.
Can I transfer my registration to another person?
If you are unable to attend the conference, you may transfer your registration to a colleague. You must let us know in advance who will be attending in your place. Check back in March for details on the registration page.
Are scholarships available for this conference?
We are unable to offer scholarships at this time, but we do provide excellent discounts for full-time students and groups of three or more. Check back in March for details on the registration page.
What’s the difference between the virtual conference and the regular conference? Which is the best fit for me?
The face-to-face conference provides access to all of the speakers and presentations, plus many opportunities to network, share ideas and experience Madison with other distance education professionals.
The virtual conference is ideal for people who do not have the budget or the time to make it to Madison. It is a way to experience highlights of the event, including keynote and featured speakers, from nearly anywhere. All you need is a computer or smartphone with reliable internet access.
Food and drink
What meals are served at the conference?
- Light, continental breakfast each morning (coffee, juice, fruit, and pastries)
- Tuesday afternoon reception in the Exhibit Hall (appetizers and cash bar)
- Brunch or lunch on Wednesday and Thursday
- Dessert reception in the Exhibit Hall on Wednesday afternoon
NOTE: The Tuesday networking luncheon has an additional fee, OR it is complimentary if you register for two pre-conference workshops or one of the conference blended certificates.
I have dietary restrictions. Can you accommodate them?
The convention center’s catering staff can meet the needs of most attendees with food allergies. Vegetarian, vegan, lactose-free, and gluten-free meals are available upon request when you register. These accommodations are available for no additional fee, as long as we have ample time to notify the catering staff. If you have other dietary restrictions, please indicate them on the registration form, and we will alert the catering staff.
Can you recommend some other places to eat in Madison?
There are many wonderful places to eat in Madison. Visit the Greater Madison Convention & Visitors Bureau’s restaurants page for a few ideas.
Travel and lodging
Where should I stay during the conference? Can you recommend some nearby hotels?
We secure reduced rates for conference attendees at several hotels near the Monona Terrace Convention Center. Check back later for the conference hotel options near the convention facility.
Is there a shuttle between my hotel and the conference center?
We provide a shuttle van to and from the conference hotels and the Monona Terrace Convention Center at specified times (early mornings, lunchtime, and end of day). Most of the hotels are also within walking distance from the convention center.
What if I’m not staying at one of the hotels on your list?
You are responsible for your own transportation to the convention facility. We are unable to provide shuttle service to all area hotels.
What airports service Madison, Wisconsin?
Dane County Regional Airport is located in Madison. There are also several other nearby airports to consider: General Mitchell International Airport in Milwaukee, Chicago Rockford International Airport, Midway International Airport in Chicago, and O’Hare International Airport in Chicago. You can rent a car or arrange for bus transportation from these airports.
How do I get to the conference from the airport?
Most of the conference hotels provide airport shuttle service. Contact your hotel for assistance if you’re flying into Dane County Regional Airport.
The conference center
- Where does the conference take place?
Is there parking at the conference center? How much does it cost?
There is a parking ramp at the Monona Terrace Convention Center, but parking is not included in the registration fee. Parking costs approximately $16 per day. There are also city parking ramps nearby.
Is free Wi-Fi available at the conference center?
Yes. You will find login instructions in your conference materials.
How do I navigate the conference center?
When you arrive at the Monona Terrace Convention Center, head to the registration desk on Level 4. Once you have registered, look for a map of the venue in your conference handbook and program. You can view this map ahead of time on the convention center’s website.
Is there a space for nursing mothers?
If you need a space to nurse, please let us know on the registration form in the Special Accommodations section. We will work with convention center staff to secure a space for you.
I have a disability and may need accessibility accommodations at the conference center. What should I do?
We want to make participating and the conference experience simple, accessible, and inclusive. Monona Terrace meets Americans with Disabilities Act (ADA) requirements and follows ADA accessibility guidelines.
If you require a specific disability accommodation, please email firstname.lastname@example.org.
Disability accommodation requests received prior to June 6, 2019, are appreciated. While we do our best to serve the needs of everyone attending, short-notice and day-of-event accommodations cannot be guaranteed.
Planning your experience
What is the schedule of the conference?
Check back in mid-April for the Agenda-at-a-glance web page.
Is there an app for the conference?
Yes. It’s called Guidebook, and we will email you the link one week before the conference begins. Use it to plan your conference experience, including which sessions you would like to attend.
How do I download handouts and other resources from the conference?
If provided by the presenters, these materials will be available for download through the Guidebook app. You will also receive a link to additional conference resources after the conference.
- I’d like to do some sightseeing in Madison. Where can I find information about local events and attractions?
Exhibiting, sponsoring, and presenting
My organization is interested in becoming a conference exhibitor or sponsor. Where can I find more information about this?
Please visit our Exhibitors and Sponsors page for details.
I’d like to be a presenter at the conference. Where do I find details about that?
The Call for Proposals is open every year from December to mid-January. During this time, you may submit an online proposal for consideration and review. Check our website every fall to see the exact dates and how to submit. If you have attended the conference in the past, you will receive emails announcing this opportunity.
If you have a specific question, please fill out the form on our contact us page.
Is there any emergency contact number for the conference?
If there is an emergency, conference staff will try to locate/contact you onsite. The staff information desk is generally open from 8am to 5pm Central Time on Tuesday and Wednesday, and 8am to 3pm on Thursday. Call 608-261-4170 if you need assistance.
Can I earn college credits, continuing education units (CEUs), or digital badges at this event?
You will need to complete a form to apply for Continuing Education Units from the University of Wisconsin–Madison. You may earn a digital badge if you register for one of the blended conference certificate options. (Additional fees apply.)
- Where can I get an invitation in order to obtain a visa for traveling to the conference?
Can I bring my family along?
Many attendees do a bit of vacationing in Wisconsin before or after the conference. After all, Madison is a great city for the whole family to explore! While the conference does not provide child care, there are many family-friendly activities in the Madison area. See Visit Madison and Travel Wisconsin for ideas.
Is there a dress code?
We recommend that attendees wear business casual clothing to the event.
What are the dates of the next conference?
The 35th annual Distance Teaching & Learning Conference will take place August 6-8, 2019, in Madison, Wisconsin.
Who should I contact if I have other questions?
Email the conference staff at email@example.com.